Create electronic versions of printed documents
Following up on last week’s tip about PDF documents we’ll show you another quick and easy way to create a PDF document. This time from printed or hard copy documents. ( A big thanks to Mark Rouk for suggesting this one!)
Did you know that most MFDs (Multi-functional Devices aka the big new printer/copier things that have appeared all over the place) allow you to scan printed documents and save them in either PDF or TIFF format?
How to scan on MFDs
- Place document on the MFD or in the document feeder tray if it is multiple pages.
- Press the Scanner button.
- Select “Store File”
- Select “Store Only”
For details on the filename and password options see the printable pdf version and for even further details visit the MFD site.
- Now you are ready to scan. Press the Start button.
- Before you leave the printer record the IP address listed on the sticker attached to the MFD.
- Back at your computer, open your web browser and enter the IP address we just recorded in step 6. This should take you to a page where you can find your scanned document.
- Click the Document Server link which takes you to the page where you can see an image of the document you just scanned.
- From this page you can download the scanned document in a PDF or TIFF format.
- Click the link, PDF or TIFF to view and/or save the document to your computer.
Be aware that the scanned documents aren’t available from this page indefinitely. They are deleted after a short period of time.
Next week we’ll take a look at how you can use the TIFF version and OCR (Optical Character Recognition) to get the contents of your scanned document into and editable Microsoft Word document.
Thanks again to Mike Rouk for suggesting this week’s topic! If you have something you’d like to see send it along I’d love to hear from you.