3 Office Annoyances & How to Fix Them

I believe that most people are basically good and generally have good intentions. However, I also realize that we don’t always want or need the “help” that is being offered. Microsoft Office is no different and it helps us all in many ways. This week we’ll see a few tricks for getting rid of the “help” we don’t want.

These steps are for Word, but PowerPoint and Excel are very similar to these.

Annoyance #1: Hyperlinks are automatically created when you type a Web page address

  1. Go to Tools | AutoCorrect Options and select the AutoFormat As You Type tab.
  2. Under Replace As You Type, deselect the Internet And Network Paths With Hyperlinks check box and click OK.

Annoyance #2: Unexpected symbols, like trademark or copyright characters get inserted

  1. Go to Tools | AutoCorrect Options and select the AutoCorrect tab.
  2. Find the Replace Text As You Type check box.
  3. Either deselect it to suppress all replacements or select and delete individual items in the list below it.

It might make sense to keep the feature enabled and selectively remove items, since the list includes scores of common misspellings that are actually nice to have corrected for you.

#3: Capitalization of your text changes as you type it

A host of settings can trigger this behavior.

  1. Go to Tools | AutoCorrect Options and select the AutoCorrect tab.
  2. Here, you can deselect whichever check boxes govern the unwanted actions including:
  • Correct Two Initial Capitals
  • Capitalize First Letter Of Sentences
  • Capitalize First Letter Of Table Cells
  • Capitalize Names Of Days
  • Correct Accidental Use Of Caps Lock Key

The Quick & Dirty Solution: Undo

If you haven’t had a chance to disable an automatic feature (or you want to leave it enabled and override it only occasionally), remember that pressing Ctrl+Z or using your Undo button immediately after Word makes a change will undo that action. So, for example, if Word inserts a smart apostrophe where you want to retain the straight character to denote measurement, just hit Undo to straighten it back out.

If you’re interested, there are even more fixes here.

What are your annoyances?

Wrestling with any other annoyances of your own? Click here to send me a note and let me know.

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