#198: Preventing PowerPoint Font Disasters

It’s not uncommon for people to run their presentations on a different computer than the one they created their PowerPoint slides with. If you ever do this here, is a tip that will help you avoid opening your beautifully designed slides on another computer only to see an ugly mess of funky fonts that totally ruin your slides. The reason this happens is that you may have fonts on your computer that the other computers do not.

There are three ways to avoid this “font disaster” when presenting on different computers.

Option #1: Stick to the basics

The fastest and easiest way to make sure your slides display the way you intend them to is to use basic fonts that almost everybody uses. These ‘safe’ fonts including Arial, Times New Roman, Symbol, and Courier New are so common that you can count on them almost every time.

* Advantage: fast and easy

* Disadvantage: dull and over-used

Option #2: Embed Your Fonts

You can embed any True Type font right along with your presentation file. It is a True Type font if it has the (TT) icon beside it in the Font dialog box. Be aware that embedding fonts will increase the file size of your presentation, so be sure to consider that. Especially if you are sending your PPT via email, etc.

* Advantage: saves fonts with your presentation

* Disadvantage: increases file size

See how to embed font for your version of PowerPoint

Option #3: Package Your Presentation

You can use the Pack and Go wizard to tie together all the files, including audio and video in addition to fonts and graphics, that support your presentation. [In later versions of PowerPoint
it’s called ‘Package for CD’]

* Advantage: saves all the files you need to support your PowerPoint presentation

* Disadvantage: adds an extra step to the end of your slide-creation process, prior to your presentation

This option will also let you run packaged presentations on another computer even that computer does not have PowerPoint installed.

See how to package your presentations

Have you ever had one of these ‘font disasters’? Or any other PowerPoint related mishaps? I’d love to hear your stories.

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