#228 Zip It! Compressing Your Files

Do you ever need to send someone a bunch of files? Instead of attaching them one-by-one, you should compress them all into one smaller, easier-to-manage .zip file.

For example, by ‘zipping’ your files this way, you could go from 50 Word documents with a combined size of 5MB down to a single file of less than 1MB.

If you’re already using a utility like WinZip or 7zip to compress and decompress files, there’s little point in changing. But did you know Windows has Zip capabilities built right in?

Note: File types that are reduced the most as a result of zipping are text-oriented file types, such as .txt, .doc, .xls

Some graphic files, such as .jpg and .gif files, already use compression; therefore, the file size is reduced very little by zipping.

Creating Your Zip File:

  1. Find and select the files you want to zip. (They all need to be in the same folder.)Remember you can hold the CTRL key to select multiple files.
  2. Right-click any of the selected files, then choose Send to » Compressed (zipped) folder.
  3. Windows will quickly compress the files and create a new, zipped file.
    (You can rename it if you need to.)

Adding to an Existing Zip File:

If you have already created a compressed folder and you want to add a new file or folder to it, just drag the files you want to add and drop them right on top of the zip file.

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