Do you know how to put links in your documents? If not, it’s about time you learn.
In today’s interconnected world where virtually everything relates to something else, links are the pathways for getting where you need to go. If you don’t link people to the documents and information they need you are sending them crashing directly into a dead-end.
I cringe every time I hear someone write out an overly long, totally unnecessary description of how to find something online. Maybe you’ve heard something along these lines?
“What you need to do is go to AEPnow and click on the A to Z index. Then click on ‘S’ then find the Safety & Health link and click on that. Now look for the Policies & Procedures link on the right hand side and then scroll down until you can’t stand it anymore….yada yada yada”
If you do this to people please promise me that you will never do this to anyone ever again!? Just send them a link that takes them directly to where they need to go and your audience will love you forever! (Or at least until the next time you send them on a wild goose chase.)
Which would you prefer? The nightmare scenario we just described or a simple click here link to get what you want.
Types of Links
Links are also very versatile allowing you to link to a lot of different types of things including:
» Other documents
» Specific locations within a document
» Network folders
» Pre-addressed emails
How It Works
The good thing about this trick is that it works the same way in Excel, PowerPoint and Word.
Just select any text, and then press the CTRL + K keys at the same time. A dialogue box opens where you can enter your link.
How do you use links? Can you share any good ideas for how hyperlinks can make our documents better?