Microsoft Office’s format painter can help you in many ways. Basically, what it does is it transfers the exact formatting of one object to another.
- Click an object with the desired format
- Click the “format painter” button.
- Click the 2nd object and you’re done
You can use the format painter to copy text formatting in Word, cell formatting in Excel, shape formatting in PowerPoint and about a bazillion other things. If you aren’t familiar with the format painter you can learn more about it here.
The thing I wanted to share with you this week is how you can easily copy the design formatting from one presentation to another.
How It Works
Before you apply these steps, open both presentations in PowerPoint and arrange them so you can see them both side-by-side. The target presentation can be a blank new one.
1. In the presentation with the formatting you want to copy from click on the thumbnail view of any slide. (You may have to click twice; the 1st one to activate the window)
2. Click the Format Painter button.
3. In the presentation you want to apply the formatting to click on the thumbnail view of any slide. (You may have to click twice; the 1st one to activate the window)
This is easiest to do when you are just starting a new presentation.
Notice that if you want to apply the formatting to an existing presentation you’ll need to use that same format painting trick to apply the formatting from that single updated slide to all the rest.
Are you a format painting artist? What type of ‘master pieces’ do you create with this trick?