#364 Avoiding the Mess of Combining PowerPoint Presentations

If you’ve ever tried to combine different PowerPoint presentations, you’ve probably also encountered the chaos of trying to get all the formatting to match too. Unless you know a few tricks, all the inserted slides get reformatted to the same style as the presentation they are inserted into. Which might be OK sometimes and not so great others.

Here is one way to combine PowerPoint files and easily control what formatting you want them to have in the new presentation. They can keep their original formatting or pick up the new formatting of the presentation they are being inserted into.

How to Reuse Existing PowerPoint Slides in a New Presentation

1. On the Home tab, in the Slides group, click the arrow below New Slide, and then select Reuse Slides.

ReuseSlides

2. In the Reuse Slides pane, click Open a PowerPoint File.

InsertSlides

3. In the Browse dialog box, locate and click the presentation file that contains the slide that you want, and then click Open.

 TIP    In the Reuse Slides pane, PowerPoint displays thumbnails of the slides from the presentation that you selected. Rest the pointer on a thumbnail to see a larger version of the slide’s contents.

4. In the Reuse Slides pane, do one of the following:

  • To add a single slide, click the slide.
  • To add all of the slides, right click any slide, and then select Insert All Slides.

 NOTE   If you want the slide that you are adding to the destination presentation to maintain the formatting of the original presentation, select the Keep source formatting check box before you add the slide to the destination presentation.

KeepFormatting

  • To add a single slide, click the slide.
  • To add all of the slides, right-click any slide, and then click Insert All Slides on the shortcut menu.
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