Stay Safe With LastPass Auto-Change

No doubt, you know that you’re supposed to change your passwords every so often to keep them secure. Nobody I know EVER does this. Maybe we’re all lazy, but the mere thought of changing the bazillion passwords I have makes my head hurt!!!

Enter the LastPass Auto-change passwords feature.

auto-change-password-in-progress

 

How It Works

For LastPass, click on the extension icon in your browser and select My LastPass Vault from the drop-down menu. Choose the account you’d like to change and select the wrench icon. Then in the pop-up window that appears, select Auto Change Password and the process begins.

Granted, it doesn’t work with every website out there, but automating password updates many of the popular sites you use probably makes it worthwhile.

If you’re not using LastPass already, grab the Chrome extension and let Lastpass generate secure passwords for you anytime you need one.

Managing Passwords in Chrome

If you use Google Chrome as your web browser (and you should) you probably know that it can save your usernames and passwords for sites that you visit. But did you also know that Chrome can sync these passwords across all your devices?

Imagine you’ve created an account on your computer at work but want to sign-in from home or even from your smartphone while you’re out and about. This is definitely easiest if you’re using the Chrome browser and signing in with your Google account on all your devices.  Fortunately, you can access all your information from any browser simply by visiting passwords.google.com

ChromePasswords

 

Just sign-in with your Google account, to access a list of all the accounts and passwords you’ve used in Chrome.

You can display the passwords by clicking the eye icon or remove any of the entries aren’t able to change your existing passwords. (You’ll have to visit the associate website to do that.)

If you don’t want your passwords stored in the Google Passwords site, you have two options. Don’t save your passwords in Chrome at all or make them unavailable from the Google website.

  1. Open Chrome and go to Settings – Advanced Sync Settings.
    ( Or enter chrome://settings/syncSetup in the address bar )
  2. Under the Encryption Options, choose “Encrypt all synced data with your own sync passphrase”, enter a passphrase and save the settings.

Disable Google Passwords

Shortly afterwards your passwords will not be accessible via the Google Passwords site. You can always change your mind revert back to the default settings..

Intergrating Microsoft Office with Google Chrome

If your preferred web browser is Google Chrome, you probably already know that it integrates pretty seamlessly with other Google tools like Google Docs. But what if you are more of a Microsoft Office user than Google Docs?

Here is a Chrome extension from Microsoft that brings some nice integration with your Office documents.

As you can see, you’ll get one-click access to your Office files, whether they’re on your hard drive or in the cloud.

You can be up and running in now time. Here’s how:

  1.  Grab the Office Online extension from the Chrome Web Store.
  2. Next type chrome://extensions into the address bar and scroll down until you see the listing for Office Online.
    NOTE: You can tie this to your Office 365 account, or if you don’t already have a Office Online/OneDrive account you can create one for free.
  3. If you want to upload documents to OneDrive from your hard drive using drag-and-drop, click the box that says “Allow access to file URLs.”

chromesettingsofficeonline

With this set up, dragging & dropping files into your Chrome browser will automatically upload them to Office Online for easy sharing & collaboration.

Also, when you run across Office document formats on a web page, such as Word documents or Powerpoint presentations, they will automatically open in Office Online instead of requiring you to download them, open the right Office app and then viewing them. PDF files will continue to open in Chrome’s native viewer.

Improve Your Writing With Grammarly

Would you like to get rid of dangling modifiers, wordy sentences and other unwanted writing bugaboos? How about saving time in the process? Sounds good right?!

You can easily do this for all of your writing with Grammarly, which can find and fix most common writing errors. It even catches over 250 advanced grammar errors that Microsoft Word doesn’t even check for!

It’s sorta like having your high school English teacher watching over your shoulder — but not nearly as creepy as that would be.

You can use Grammarly online, via the browser add-in or you can grab the free add-in for Microsoft Word and Outlook.

Go ahead and give it a try. You’re old English teacher will approve!

“Read It Later” Options

How many times a day do you find something online that you don’t have time to read but definitely want to come back to it later? For me, that happens quite often and fortunately,  there are a number of ways  you can keep track of those “Read It Later” items. (And none of them involve sticky notes or ribbons around your finger!)

Here are a few apps that will help you keep track of all those things you can’t get to now, but you want to keep track of for later when you can.

These apps have different features, but in a nutshell they save pages in a central location so you can easily find them later.

Pocket

This is the one I use, with a simple bookmarklet that lets me save a page with a single click. (Available for Web, Mac, Chrome App, iOS, Android, Kindle)

https://getpocket.com

Pocket

Instapaper

This one is like creating an online newspaper of things you want to circle back to. (Available for Web, iOS, Android, Kindle)

https://www.instapaper.com

Instapaper

Readability

Readability turns any web page into a clean view for reading now or later on your computer, smartphone, or tablet. You can also follow people to see what they are marking to read later. (Available for Web, iOS, Android with lots of integrations with other apps.)

Readability

https://www.readability.com/

Evernote Clearly

If you’re already an Evernote user (which we’ve covered before), you might want to check out this one. Clearly makes blog posts, articles and webpages clean and easy to read. You can easily save them to Evernote to read them anytime, anywhere.

Evernote Clearly

https://evernote.com/clearly/

A Fix for Your Browser Tab Overload

Too many browser tabs. If you’re anything like me, by the end of the day you have somewhere in the neighborhood of 2,375 browser tabs open. (I’m only slightly exaggerating.) But even if you  have 10 or even only5 tabs open, you might start to notice things slowing down. In browsers like Chrome, the more browser tabs you have open the more of your computer’s resources you’re tying up.

This week I’d like to share a super handy way to take control of all those extra tabs and keep your computer running at top speed. Enter  The Great Suspender add-in for Google Chrome.

This light-weight browser addition lets you keep all the tabs you want open in your browser, but frees up their content from memory. When you revisit a suspended tab it will look like this:

GreatSuspender-ChromeExtention

You can even configure it to work exactly the way you want.
Tabs can auto-suspend after a configurable period of time or tabs can be suspended manually. You can whitelist certain sites so they will not be suspended and there are a bunch of other options you can explore too.

ConfigureGreatSuspender

If you use more than just a couple browser tabs at a time you should give it a try. You’ll be glad you did!

Need Screenshots? Try This Free Chrome Extension

If you need a good way to capture what you see on your computer screen (and who doesn’t?) you should give Nimbus Screenshot a try. You have a couple of options for how you’d like to use it. I’ve got the Google Chrome browser extension that adds a quick and easy button to my browser toolbar. There are also options to install it in Firefox, Android and as a standalone app on your PC.

I deal with screenshots almost every day and have tried a lot of ways to capture the images I want. While SnagIt is still the gold standard, (well worth the $50 ) a lot of people may not want to spend the money or don’t need all those bells and whistles.

Capture images

Nimbus handles all the basics that you’d expect by allowing you to capture and entire window or any selected part of it. The feature that really caught my eye was the ability to scroll long web pages and capture the entire page into a single image. Nimbus also has a few other SnagIt-like features including annotation tools with a super useful blur tool which for any privacy considerations for your images.

Annotations

Yet another nice feature is the set of options available for what you want to do with your screenshot after you get it. Like all screenshot tools, you can save the image to your computer. Plus there are options for saving them to your Google Drive account or with a free account, to Nimbus’ own online site which lets you easily share on social media and other places. (You can see an example here.)

MyNimbus

Of course, if you’re needs are really basic you can use the old school options outlined here including the Print Screen key and the Snipping tool that is built into Windows.

If you like Nimbus and you’re curious for even more, they also have another Evernote-ish tool that looks interesting called Nimbus Note.

Tip of the Week #436

How & Why To Create User Profiles for Google Chrome

Google’s Chrome is my browser of choice for many reasons. One of which is the ability to sign in with your Google account and sync your history, bookmarks, apps, and extensions across multiple PCs. Think of adding new plug-in at work and when you get home it’s automatically there. Signing into Chrome also automatically signs you in to Google services like Gmail, Drive, and Google+.

Another nice Chrome feature for home is support for multiple profiles. This is a great way for multiple people to use the same browser without having to constantly wade through someone else’s bookmarks and always logging in and out of the right accounts, etc. In addition to your profile, you can add one for your spouse and others for your kids, etc. so everyone can have their own stuff separate from each other. (Which is good for everyone right?)

Here’s how to make it all happen:

Creating a new Chrome user profile

From the Chrome menu, select the Settings option and find the “Users” section then click Add person…

Settings

In the next window that appears, pick an icon and name for your profile, decide whether you want to create a desktop shortcut icon for the profile, and click the “Create” button. Bingo! You’ve just created a new Chrome user profile.

Switching between profiles

To switch between users, just click the user name button that is up in the upper right corner of the browser window and choose to Switch person.

switch1

 

Now you can pick the user profile you want to use and a new window will open for that user profile.

switch2

If you prefer, you can use the customized desktop shortcuts Chrome offers to make you creating a profile to open the browser as a particular user.

Tip of the Week #428

#420 Google Chrome App Shortcuts

These days more and more of the apps we use to get things done are web apps we access via a web browser. From Gmail and Google Docs to Trello and Evernote, there are many online tools you might like to use without all the regular ‘browser junk’ getting in the way.

One nice way to get a clean interface allowing you to focus on the job at hand is to create Application shortcuts in Google Chrome.

How to create a Google Chrome application shortcut

1. Open the web app in Google Chrome and click the hamburger menu  Chrome Menu

2. Go to More tools

3. Select Create application shortcuts…

Menu

4. Select the options for where you’d like your app shortcuts to live.

App Shortcut options

This last step allows you to launch these apps directly from the desktop, your start menu and/or the taskbar – just like any other program on your computer.

Regular Browser View

Before

Clean App View

App View

Happy New Years!

#414 Learning What You Want & Need For Free With Grovo

When I run into something I don’t know, I usually do quick web search and after a couple of websites or videos, I’m all set and can keep on trucking.  I realize that for some people, like my Dad, that process can be a big challenge and not always quite so intuitive. That is one reason I started this whole tip of the week thing — for sharing quick and easy to apply tricks for upgrading how you work and get things done.

Grovo

If you like these tips, you’ll definitely like Grovo, a free (for individuals) website that teaches you how to use different websites and services via video tutorials. Grovo topics include everything from basic navigation and functionality of helpful websites (Facebook, Feedly, etc) , manage your work (Evernote, Gmail, Google Drive), or just get by in life (Skype, Flickr, Dropbox, Google Hangouts, etc).

How To Use Grovo

Test Drive These Great Topics:

If you like what you see, sign up for a free account at Grovo.com and let the learning begin!