#278 The Tips Will Live On & Why You Should Blog

Update: The Tips Will Live On

In today’s environment, connecting & collaborating are more import than ever before. As I mentioned last week, I’ve learned as much from as you have from me and “going cold turkey” just doesn’t make any sense. So I’ve decided to continue theses tips with a few minor adjustments.

First, they may not come at such a regular pace. Sometimes they may me less than weekly and sometimes maybe more. Secondly, the topics may broaden a bit to newer versions of Office, mobile apps and whatever other cool, useful stuff arises.

Obviously they won’t be coming from this email address anymore so if you’d like to continue receiving them you’ll need to subscribe by dropping your email in the subscription box.

So I’d like to officially invite you to come along with me to continue to ask questions, learn new things together and share your knowledge with others.

Why You Should Blog (Yes you!)

1. A blog can make your emails better and easier to manage.

As a sender of emails using a blog eliminates the need to manually maintain any email distribution lists. As a recipient you’ll automatically get an un-subscribe button allowing you to stop unwanted emails.

You can still send and revive info via email if you prefer. The blog just greatly simplifies the management of who gets the email and even allow the sender to write things in advance and schedule them to be sent automatically in the future.

2. Avoid broadcast emails that don’t concern you.

How many emails do you get that are totally irrelevant? Bake sale in the lobby anyone? I can’t tell you how irritating it is getting dozens of these each week with no way of making them stop…EVER! By using a blog everyone automatically has a way to un-subscribe and the sender doesn’t have to worry about maintaining any email lists. This should be our next constitutional amendment “Thou shalt not spam!” (Yes, internal emails can be spam too.)

3. Using blog posts instead of emails allows these communications to be stored in a central repository, instead of lost in silos.

Enough said.

4. Each post has a link you can point people to and you can use comments to discuss (otherwise people may email reply to select people, leaving others to miss out on the discussion).

5. Allows your audience to browse by author, date, month, category, tag,etc.

Metadata liks categories, tags, etc provide context when browsing, and the post title is similar to an email subject line.

7. Besides publishing, organizing, subscription, notifying, and storing searchable communications in a single place, a blog can also act as a portal by displaying other relevant information and links on the sidebar.

8. A new staff member can easily catch the gist of what’s going on by reading the blog, and checking out the links on the sidebar.

How many times is your organizational knowledge locked in email which is totally unavailable to the new guys who have joined after the email was sent?

9. Anyone can author the blog, anyone can view the blog.

10 Since this information is centralized for people to view, it may avoid re-inventing the wheel, or a related business unit may borrow concepts from another business unit, leading to innovations.

I’m convinced we’ll all be involved in blogging sooner or later. It just makes too much sense. So why not get ahead of the game and start now? If you have a school group, sports teams, etc you can use a free blog from WordPress or Blogger to get started.